Get Central Control And Convenience

Instantly - There's no lag or refresh time, as soon as you've saved your configuration on Exchange, every email will have the signature.

Remotely - Because we work straight from Exchange, there's no need to visit every user's PC to alter their signature or even install a local client.

Intelligently - Some departments will want different signatures: tech support may want an out-of-hours number or Skype details while the accounts team may want a remittance address.

Attractively - Use the powerful editor to create your designs. Combine static text, images like your corporate logo and dynamic fields to build templates that meet your exact need.

Policy Based - A policy is a statement of which users get which signatures and when. You can create as many policies as you need and multiple policies can be applied to a single email.

Automatically - You simply place a field like 'Job title' or 'Phone number' in the signature and we automatically take the data from each user's AD profile and put it in their signature.

With The Power Of Exchange

Every Email - BlackBerry, iPhone, Android phone and iPad mail all get the same signature they would from Outlook or any other email client.

Rule-Based Control - You can exclude and include mail using conditions and exceptions or even set certain policies to overrule others – so the head of HR's board of directors' signature could supersede her HR team signature.

Mail-By-Mail Insight - Use all the data Exchange sees – base rules on sender, reader, body, subject and more.

Smart Tables - As an email is sent, we can detect whether the user has any information to put in a contact field (like a Fax number to go in the 'Fax' field) and suppress the row if they don't - ensuring there's no blank fields included.

Internal Mail And Reply Refinement - Sometimes staff don't want to see or show a signature – and we can use rules to cater for that. Users may not want a signature under every single message or on every email sent to colleagues.

Tested - However many policies you create, you’ll want to check they work just how you imagined before you deploy. Our policy tester provides a graphical interface of who gets what policies and why.

For All Social, Promotional And Legal Needs

Social Media Content - With a Follow or Share button in your signature, you're instantly inviting an already interested audience to interact with you on social media – every one of your contacts knows you're on social media.

Timed Campaign Banners - Beyond just date and time-based rules, we have a dedicated 'Campaign Manager' feature that lets marketing or whoever display a promotional banner for a set period of time.

Complete Compliance - We add any disclaimers as they pass through Exchange, so unlike a default Outlook option, they can't delete it or tamper with it. Legal compliance is totally assured.

See What You Sent - Since the signature gets added at your Exchange server, senders won’t see it. Mail Disclaimers can let them know exactly what they sent by updating the email in their Sent Items folder.

Managed by Marketing - Email signatures are a great marketing tool, so you’ll probably want the marketing department involved in their design. But as an Administrator, you don’t want them logging on to your Exchange server.

Choose A Signature - Signature Manager is our Outlook signature software solution that lets users choose their signature and see just how their emails will look as they type.

Set Up In Minutes

Free Trial And Support - All our products are free to try, fully functional and just as complete as they are when fully licensed – we put everything into the quality of our software, so we want you to get everything you need from it.

First Use Wizard - We know you want to get started quickly and simply – so we'll guide you from download to signature, every step of the way.

Download a free trial

Recent Mail Disclaimers blog posts

View all posts